Trading and Distribution · Stock Automation
Automated stock replenishment across 14 branches for a Saudi food distributor
Aljawad Premium (Jawad Al-Diyafa Trading) supplies food products to wholesale, HORECA, and retail customers from 14 branches across 12 Saudi cities. We audited their existing ERPNext setup and built demand-driven stock replenishment across branches, warehouses, and procurement.
At a glance
The engagement, in brief
The challenge
Where they started
Aljawad Premium runs 14 branches across 12 cities, supplying food products to wholesale, HORECA, and retail customers through an extensive distribution network. ERPNext was already in place, but inventory planning was still running on manual decisions.
- Relied on manual stock replenishment decisions at branch and warehouse levels, increasing the risk of stock shortages
- Had limited visibility into inventory requirements, resulting in delayed purchasing decisions
- Faced stock allocation issues during inter-branch transfers due to workflow limitations
- Used inconsistent supplier lead times, reducing the accuracy of replenishment planning
- Relied on demand data affected by seasonal fluctuations, making inventory forecasting unreliable
- Lacked an automated replenishment process across branches, warehouses, and procurement
What we built
How we solved it
Audit before automation
Before introducing any automation, we audited the existing ERPNext implementation and validated data quality across branches.
Demand-driven replenishment
- Automated stock replenishment between branches and the central warehouse based on inventory levels
- Demand-driven reorder planning using item consumption patterns and replenishment lead times
- Refined supplier lead times and demand forecasting using historical data
Redesigned material request workflow
Reworked the material request process to fix stock allocation and inter-branch transfer issues.
Manual control where it matters
Purchase order approvals stayed manual, so the team could keep negotiating with suppliers and making the final procurement call.
The results
What changed
- Automated daily stock replenishment across 14 branches, cutting manual inventory planning and ordering
- Proactive purchasing enabled by system-generated replenishment alerts based on inventory levels
- Reduced stock shortages by automating replenishment between branches, the central warehouse, and procurement
- Increased inventory accuracy through data-driven replenishment and forecasting
- On-time ERPNext go-live, with increased sales-order-to-cash and inventory turnover
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